Annual General Meeting

2010 Northwest Hillclimb Association

November 6, 2010



Attendance: Tony Chilton, Barry Warren, Hal Gjermann, Debbie Helm, Terry & Cari Hinesly, Bob & Marie Sherman, Loma Garman, Wilke E. Myers III, Marcy Myers, Ruben & Rachel Cruz, Charles Cope







  1. Call to order: Saturday November 6, 2010, Time: 11:12 am by president Charles Cope.



  1. Approval of Minutes November 7, 2009- Revised Profit and Loss Statement, deposits missing. Wilke Meyers moved to approve minutes, Tony Chilton second, MSC



  1. Treasurer’s report: $XXX in bank account as of November 5, 2010. Outstanding expense- one Leadership Trophy.



  1. Correspondence: none



  1. Business arising from minutes:

-Wilke Meyers gave thanks for all the work Marie and Carrie did in increasing memberships in 2009 to 83 members.

-Discussion on changing the backing of decals to white for better visibility. Marcy Meyers said that could be done. We had already ordered a new set but after they are used up we can get the new ones done with white backing.

-Tony Chilton will check with Hoopla Hillclimb to see if they want to come back into NHA.

-If anyone was interested in getting vinyl NHA stickers for their car, the large ones 6” please see or email Terry Hinesly as he has a friend that can make them up. They run between $10-$15 per pair.

  1. New Business:

    1. Concern about certification of Helmets: we will stay with the current rules. We follow the SCCA Solo Rules.



    1. Noise limits and counting of points for NHA Year-end-awards: a lot of discussion took place regarding the Decibals at the different hills. Ruben Cruz from Larison Rock Hillclimb gave us a good explain on how their hill reads the sound of the vehicles. In the end it was decided that we would have to comply with the each hill’s rule regarding the sound of our vehicle. The counting of points for NHA Year-end-awards would be counted the same as we do now.



    1. Historical Classes: Terry motioned Tony second that NHA adopt the SCCA Region Vintage Rules on a probationary period of 2 years. One person objected. Motion carried. NHA will also be looking into the Northwest Regional rules.



    1. NHA buying timing equipment: No motion, no discussion.





    1. Website: should we have access to member’s phone numbers? As a group we all felt that there are enough other social networks out there to find people’s information. Talk of a NHA Face book but there was no one interested in setting up at this time. Terry motioned Tony second to send out in these minutes that if there is anyone interested in setting up a face book for NHA to please contact someone on the board.



    1. Wristbands that NHA has bought in the past: Wilke to check with John Atchison about getting wrist bands with NHA printed on them and get back to the executive.



    1. Should Board of Directors be a two year term? Wilke motioned to leave the election of Board of Directors as in now a one year term. Second by Barry. Motion carried.



    1. Vote on Ernie Boege Award: This award is given out to a worker/group who are non drivers and help out at the hillclimbs. The award was voted and awarded to Rosie the Bus and Family for all the hard work they have done over the years.





    1. Mary Hill Washington- Who has run it? When can we insert in schedule? Charles will do the research on this hill. Everyone was interested in doing the hill. Charles will let everyone know prices etc.



    1. Race Dates for 2011

Cascade – June 11/12

Freezeout – June 25/26

Larison – July 2/3

Bible Creek – August 20/21

Bogus Basin – September 3 & 4

Pioneer Mtn – September 10/11



    1. Other business: Discussion on spark arresters- required at most hills. Discussion on neck brace- highly recommend but it is up to each individual.



    1. President Charles Cope awarded a new award (The Leadership Award) This award was presented to Wilke Myers for all the years of hard work and dedication to NHA.



    1. Year-end-Awards presented:

A Stock Art Becker

ASR Wilke Myers

E Stock Hal Gjermann

FC Tony Chilton

FF Loma Garman

FSP Bob Sherman

FSPL Marie Sherman

HCP Dave Kipperman

SPO Brad Pierce







Climbe’n all awards went to Loma Garman and Hal Gjermann

    1. Vote- Board of Directors for 2011: Moved by Hal and second by Terry that all current members be elected for another year. Motion carried.

President Charles Cope

Vice President Larry Akers

Secretary/Treasurer Marie Sherman

PR /Web Master Tony Chilton

Safety Officer Brad Pierce







    1. Next Annual General Meeting: November 5, 2011







  1. Adjournment: Time __1:01 P.M._________________